Information for Applicants according to Art. 13, 14 of the EU General Data Protection Regulation (GDPR) | WW UK

Information for Applicants according to Art. 13, 14 of the EU General Data Protection Regulation (GDPR) 


Status: 27 March 2019

This document is designed to inform applicants in accordance with Art. 13, 14 GDPR and describes which personal data we collect with regard to applicants, how we use and disclose such data and what rights applicants have with respect to their personal data.

1. Name and contact details of the controller

Responsible for the processing of your personal data is the following WW entity:

WW (GBR) Ltd & W.W.I. (European Services) Ltd, Millennium House, Ludlow Road, Maidenhead, Berkshire, SL6 2SL.


2. Purpose of data collection, data processing or data use

We process certain personal data relating to applicants which individuals applying for a position provide to us in the context of their application. We either collect such data from the documents (CV, resumes, etc.) you send us or via our online application tools or professional recruitment platforms if you choose to apply online. Such data includes personal data like your name and contact details, your date of birth, your previous work experience and education information, skills and related assessments, professional and other work-related licenses, permits and certifications held, information relating to references, details of any secondary employer, any criminal convictions and any other information you elect to provide to us (e.g., employment preferences, willingness to relocate, awards or professional memberships).

We process such data to process your application and for personnel recruitment, management and planning purposes. If you are offered employment, we will process such data as necessary to take steps prior to entering into an employment relationship.

The legal basis for such processing of your personal data is Art. 6(1)(b) GDPR or any national law provisions applicable in your jurisdiction specifying this GDPR provision.

You are not legally obligated to provide us with your above-mentioned personal data. However, without such data, we are not able to process your application or to enter into an employment relationship with you.

3. Recipients or categories of recipients of personal data

We share your data with service providers/other WW Group companies for the purposes of processing applications and as stated in section 2 above.

4. Data transfer to third countries

We may also share your data with trusted service providers who support us in providing you with services such as IT services, application online services. The appropriate data processing agreements have been implemented for these transfers, where required.

We transfer your data to these processors in countries outside the European Union ("EU") on the basis of Standard Contractual Clauses published by the European Commission; the Privacy Shield and European Commission Adequacy Decision. For further information please contact our Data Protection Officer using the contact details provided below.

5. Data retention

We are under a legal obligation to retain certain personal data after your application for a certain period of time and will delete your data automatically after such period according to the applicable local laws. If you are not offered employment., we will delete your personal data according to national retention periods unless you have consented for your details to be retained in our applicant pool. If you have further questions on our data retention policy, please contact us under the contact details specified below.

6. Data subject rights

You have the right to request access to the personal data we hold about you and the information set out in Art. 15 GDPR.

You have the right to request from us the rectification and/or an update of your inaccurate or incomplete personal data (Art. 16 GDPR).

You also have the right request from us the erasure of your personal data under certain circumstances if one of the grounds mentioned in Art. 17 GDPR applies, for example if the personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed.

You have the right to request restriction of processing where one of the reasons set out in Art. 18 GDPR applies, for example if you have contested the accuracy of your personal data processed by us.

You have the right to object, on grounds relating to your particular situation, to the processing of your personal data by us under certain circumstances, e.g. in case we would process your personal data on the legal basis of our legitimate interests, Art. 21 GDPR.

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that our processing of your personal data infringes your rights, Art. 77 GDPR. 

7. Automated Decision-Making

We don’t use your personal data for automated decision-making, including profiling.

8. Information - Contact details

Please contact us here if you have any questions about our privacy notice or information we process about you: